A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

About the Role

This position will perform a variety of administrative and clerical support for a VP & GM Automotive Sales using advanced office skills and knowledge of organization's policies and procedures.  This role will work with confidential information on a regular basis. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and representing upper management using discretion on their behalf.

What You Will Do

General management

• Arrange for domestic and international business and travel schedules for numerous employees including upper management, proactively coordinating the pre-planning of trips with various internal functions, while maintaining each individual’s personal agenda. 
• Organize agendas and make arrangements for the Executive while managing, coordinating, and complementing senior management’s time and promoting the corporate image by representing the organization internally and externally.
• Prepare internal and external presentations, team & company event (workshop/outing, etc.) through several refinement cycles into final document form for review by upper management, including board of directors. 
• Prepare and conduct all company events (workshop/outing/year-end party/sports day, etc.) and townhall meeting
• Schedule and maintain calendar appointments, set up meetings and prepare, type, and distribute itineraries. 
• Contact other departments/areas to follow-up on information or reports required by executive.
• Submits reports specific to supervisor’s staff schedules and cost center transactions, maintaining this information on hand for direct communication. 
• Ability to expedite passports, visas, welcome letters and other international entry rules for many HARMAN sites. 

Administration

• Perform and carry out advanced team administration duties.
• Anticipate, gather, and prepare materials needed by Director.
• Organize incoming visitor’s travel and sustain a relationship between visitor and face of the company.  
• Prepare and compose basic correspondence, reports, and memorandums from instructions of the supervisor, using more advanced features in several computer programs such as word processing, spreadsheet, and graphic software’s.
• Maintain and update the tracking system or department related databases including financial documents. 
• Budget responsibility for all costs associated with team & company events, departmental supplies. Includes order preparation, tracking, and annual budgeting of costs.
• Prepare/submit expense reports on behalf of numerous staff members, approve and/or deny reports on behalf of supervisors, and have the ability to use discretion when approving or denying such reports. 
• Knowledge of SAP and functions.  Familiarity of SAP and ability to create and route purchase requisitions and orders to the correct department heads, skill to modify SAP account profiles and creation of new user account. 
• Order supplies and maintain office equipment.
• Set up and maintain file system; carry out routine office procedures, such as photocopying, filing, etc.
• Advanced Microsoft PowerPoint, Excel, Word, and Outlook skills.

HARMAN is an Equal Opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin,disability or Protected Veterans status. HARMAN offers a great work environment, challenging career opportunities, professional training and competitive compensation. (www.harman.com)