JOB TITLE : Administrative Assistant 

Job description: 

- Will work with finance and administrative team to support their activities in the relevant sectors. 

- To provide administrative supports for the embassy staff.

- Housing matters and overseeing the maintenance of the Embassy and Residence. 

- To liaise with property agency and deal with the lease contract according to regulation prescribe by the headquarters. 

- Giving IT support. 

- To support finance in the day to day financial management and control to the financial resources allocated to the Embassy. 

- To support in the timely provision of financial information for reporting to the Embassy management. 

- To ensure the Embassy is compliant with the local regulatory system. 

- To ensure the Embassy is compliant with the financial procedures as prescribed. 

- Assisting in the Embassy event etc. 

- Any other duties assigned and directed by the Ambassador/ Head of Chancery / Second Secretary.

Skilled and Ability : 

- Must be an exceptionally discrete person who is able to maintain absolute confidentiality with regard to records and information. 

- Skilled in Ms Office program such as Word, Excel and other relevant program. 

- Knowledge of management assistance procedures, accounting procedures and local regulations. 

- Experience in working in an international environment is an asset. 

- Good interpersonal skills, high-standard of work ethics. 

- Proactive and responsible teamwork. 

- Skills in solving small technical and other problems. 

- Skills in drawing up and monitoring schedules, rosters etc. 

- Ability to provide excellent customer service and to be able to effectively communicate with individuals of all ranks and employee type.

- Ability to plan and organize. 

- Ability to set prioritize. 

- Ability to work multi-task. 

- Ability to prioritise is also essential. 

- Ability to listen and check converse in English. Understanding written and spoken English is an advantage. 

- Ability to work on rotation basis.