Program Assistant - Advocacy and Public Affairs Assistant

Selection Process Nº: 204618-6
Salary: KRW 58,935,024
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in South Korea.
Job Function: Administrative
Classification: LE - A2
Location: the Embassy of Canada to the Republic of Korea
Number of Vacancies: 1
Closing date for application: 30 March, 2025 at 23:59 UTC/GMT +9:00
Summary of Duties:
Under the direct supervision of the Senior Advocacy and Public Affairs Officer, the Advocacy and Public Affairs Assistant will support the Embassy’s advocacy, public affairs, and cultural diplomacy initiatives, contributing to the promotion of Canada-Korea relations. This position will assist in the planning, coordination, and execution of cultural events, public diplomacy and advocacy campaigns, and outreach activities. The position will work within the Public Affairs Unit of the Embassy’s Foreign Policy and Diplomacy Service (FPDS) team, led by the Political, Economic & Public Affairs Counsellor.

Main Duties :
Assist in organizing and supporting cultural and public diplomacy events hosted by the Embassy;
Liaise with Canadian and Korean cultural and public diplomacy organizations and partners to support collaborative projects and event logistics;
Assist in the preparation of promotional materials, including brochures, invitations, event programs, and digital content;
Support the timely delivery of media monitoring services by coordinating daily with media monitoring contractors;
Draft and post social media content (texts, images, and videos) related to cultural and public diplomacy initiatives;
Provide basic translation and interpretation (Korean-English) for official meetings and simple documents, as needed;
Support the tracking of the public affairs budget, monitoring expenditures, and ensuring accurate financial reporting;
Receive and handle general inquiries from the public via telephone, email, or in person, related to the position’s portfolio;
Perform other duties as assigned by the FPDS Program Manager or the Senior Advocacy and Public Affairs Officer.

Area of Selection:
This external competition is open to all applicants eligible to legally work in Korea, who meet all the essential qualifications and whose applications are received by the closing date, including embassy employees and spouses of Canada-based staff.
Please note that the Embassy of Canada to the Republic of Korea does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.

Education:
Candidates will be required to provide proof of the completion of their education.
Undergraduate degree from a recognized university in a discipline related to the job requirements OR an equivalent combination of education, training and/or experience.

Language:
Advanced proficiency in English and Korean (speaking, writing, comprehension and reading).

Experience:
Minimum of 3-5 years of experience in cultural diplomacy, public diplomacy, arts administration, event coordination, or a related field.

RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
General knowledge of Canada and Canadian government’s foreign policy priorities in Korea;
General knowledge of Canadian and Korean art, culture and public diplomacy.

Competencies:
Organization and Coordination
Focus on Quality and Details
Resilience and Adaptability
Working with Others and Horizontal Leadership
Networking and Alliance Building

Abilities:
Strong verbal and written communication skills in English and Korean;
Ability to manage multiple tasks, prioritize work, and meet deadlines under pressure;
Ability to support event planning and project coordination;
Ability to conduct basic research and compile information;
Proficiency in Microsoft Office Suite and familiarity with social media platforms.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
Advanced ability in French, both written and oral

Operational Requirements:
Adhere to Canada’s Code on Values and Ethics;
Working hours are Monday to Friday, 37.5 hours per week;
Must be available for occasional duties outside normal working hours (i.e., evenings and weekends), sometimes on short notice;
Willingness and ability to travel domestically, particularly in and around the Seoul Metropolitan Area, as well as in the rest of the country, as required.

Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

Special Request from Mission / Additional Comments:
If candidates meet the factors listed in the asset qualifications, they must also clearly demonstrate how they meet these factors in their covering letter.
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted for an interview or other form of assessment of the rated requirements.
This selection process may be used to create an eligibility list of qualified candidates for this and other similar positions, with various tenures, including indeterminate or term at Embassy of Canada to the Republic of Korea which might arise in the 24 months following the completion of this competition.
Submit a CV not exceeding three pages.
Submit a copy of your degree.
Applications that do not include the requested documents or information will be rejected.

How to Apply
You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Candidates who are unable to submit their application due to technical difficulties must report these to **@. prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes
Only applications submitted in one of the official languages of Canada will be accepted (English or French).
The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
Reference checks may be sought for candidates who succeeded all of the assessments.
Please note that the Embassy of Canada to the Republic of Korea does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at **@. to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to the Republic of Korea which might arise following the completion of this selection process.
For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.